The following are the outputs of the captioning taken during an IGF intervention. Although it is largely accurate, in some cases it may be incomplete or inaccurate due to inaudible passages or transcription errors. It is posted as an aid, but should not be treated as an authoritative record.



>> MODERATOR VINICIUS SANTOS: Good morning, to everyone. The few ones that are with me here in the room. But also to those that are remotely following us. Also good evening and good afternoon.

For those in different time zones. Thank you for attending our open forum. This open forum named "'s Collection on Internet Governance: 5 Years Later".

Our intent with this session is to build upon a previous work that we have been done. And also that have been presented here at the IGF, to this community. And to also advance these dialogues, advance some discussions, advance partnerships and so on.

So I will just make a brief start, a brief description of what are we doing here and what are the main concerns we have. And a bit of history. But very brief. And then we go to the main presentation. Thank you.

So this open forum draws upon a previous open forum that was held at the IGF 2017 in Geneva, almost six years ago called memory internet governance the challenge of building collections. We described our history, shedding light on initiatives fostered on building internet governance. It was a very interesting session, which provided a productive debate between participants and reach inputs on documentation processes and challenges in creating collections on internet governance.

At that time, the open forum was co-organized with the internet cooperation for assigned names and numbers, ICANN, as means to exchange views and experiences within the initiatives of both organisations in terms of memory and collections in internet governance.

ICANN emphasized its initiative focused on documenting, organising and preserving institutional information and memory. At that time ICANN was also releasing and launching a new initiative together with us.

As we as the Brazilian steering committee we first introduced what we were planning and recently deployed within

Including publishing initiatives which covered books and other publication formats as well as various documents. At that time we talked about how do we establish processes to organise and retrieve information in internet governance fields. What are the peculiarities and challenges and retrieving information about the internet governance. This was the core of the discussion in that moment. These discussions emerged from interesting creating collection to organise, preserve and retrieve information. We were dealing with our activities as the background, so the activities of our organisation. But we were also trying to envision how this experience could dialogue with other initiatives, other organisations, other types of work.

From that time until now, the project has evolved in many aspects. And the debate on the session, the session allowed us to advance in the project to create and develop and We and Brazilian network information center we started to grow this set of practices, methodologies and also contemplating more and more activities and types of publication, types of contents and trying to organise them all.

So this time we are now at this session to show to you, to present how this work has been evolving since there. And what are the main achievements of this work until now. And what are the main concerns we have at this moment, but also looking further, what are the challenges we are looking ahead and how do we expect to address them in the short and long term?

So this is more or less the intent of the session. The basics, I would say. And I will pass now the word for the floor to my colleague Jean who will present the actual status of our project right now.

And then we will get back to the audience and hope to have some sort of conversation with those interested in these teams and maybe some questions and answers. And we are available to any sort of dialogue. Thank you. Jean, the floor is yours.

>> JEAN CARLOS: Thank you. Good morning, everyone.

In the open forum, "CGIbr's Collection on Internet Governance: 5 Years Later".

My role here is to report how it's going since the previous open forum five years ago.

And the idea here is to report the main activities of our collection. So activities includes dissemination of information on the use of development of internet in Brasil. The Brazilian network information center There is a wide variety of materials created by and such as books, guides, reports, minutes of meetings, resolutions and technical notes and other outreach materials. During the pandemic the number of audio visual content grow significantly. Many events moved to the online format. And the videos for example were made available on YouTube channel. And different areas in also start producing different contents. For example, podcasts. And in order out of so many books, videos, images and sounds, we developed permanent and well established documentation process to preserve and make all that content available to resident audience. So I would say that we have mainly three pillars that support the development of CGI collection. The first pillar is documentation of activities, which involves organisation, classification and retrieval of minutes, resolutions and other activities carried out by Produced by CGI are made available online on our website. Another aspect involve digital documentation, recording and preserving memory of activity and process, making them recoverable is one of the main challenges. It's necessary to thematically sort and catalog this information for use in process. Enhance transparency and make it accessible to anyone interested in reference this content. Researchers, students and anyone to understand how CGI works and what CGI do. The second pillar encompasses publications. For instance, book series. This is just an example that the publication that we made. book series is a book collection that started in 2014, focuses on references and studies on internet governance in both printed and online format.

This book collection aim to provide the community with access to essential references for internet governance. When the documents are not available in Portuguese one of the steps include translating these documents, these contents into Portuguese. We translated the WSIS declaration. It was the first CGI book series that we published.

Introduction to internet governance, it's a very important reference to understand what is Internet Governance it was in cooperation with DiploFoundation. We translate some reports with collaboration with internet (?) policy network. For example, global status report and other documents.

And this publication sent to a large number of libraries in Brasil. Or libraries partnered network that receives CGI and publication has approximately 700 entities across the country. Including university libraries, public libraries, libraries of research institutions. Institutions from third sectors, Civil Society and business sector, among others.

The books are also adopted by different capacity-building initiative in different parts of Brasil such as universities, schools and others.

So these publications are very important in different contexts in Brasil.

Furthermore it's worth underlying that embrace an open source model. Publication are freely available for download on the website under commons license.

The project third pillar involves design physical space to house the physical collection and support the community interested in internet governance subjects. In this sense we have worked on creating a nice pace, specialize physical library which brings together reference printed pieces on the most diverse topics in internet-related activities in areas of knowledge.

These libraries based headquarters. Our work has been to conduct bibliograph. We are permanently obtain these new books, new publications on internet governance.

Currently the library has about 1300 items. We have been prospecting the main production related to internet subject, technical, social, legal and others. Reports periodicals, documents as well. And document and store the entire and so the idea is the library protect and preserve the production of and It's a diverse collection reflecting the internet (?) the library also support teams in their activities. It's also an educational research for capacity-building initiatives. Such as the Brazilian Internet Governance school and youth resident programme so they can use this library.

Considering these three pillars the project's second phase aim to identify and sort the materials produced by CGI and And to make the amount of digital items and other materials and then from there tools and standards for organising and making these materials available.

Considering these three pillars documentation publishing and design the physical library, the following step of the project was to focus on identifying specialized infrastructure for creating and managing collections. So we have been working a lot in prospect and choose good tools to create this collection to make it useful. So at this stage, the support of the Brazilian institute of information and science and technology was essential. It's a federal institution, organisation in Brasil that gave us free consultation and support on exploring suitable tools and standards for creating, managing and making information source available. It also guided us to identify cataloging good practice in standards for bibliographic items and digital objects.

And considering the amount of existing materials, their formats and project proposal of organising and enhancing their retrievability, the necessity for the following technology was noted during the process. We need integrated library system used for book description and cataloging. Creating of the online catalog for search in a system that make it possible for users to borrow books for that allow the users using the physical library.

A digital repository to sort organise digital materials and make them available in a structured way.

We need the specific software to establish interrelationship between authors, their affiliations and production and subjects.

The standard was a factor that we use. Exchange of data and metadata across systems. Management vocabularies, vocabularies in metadata models are essential to make the records standardize it. And indexing. Integration we need that integrates different platforms into a single search interface.

So we choose open source and free software. It was our philosophy. We choose software specialize in collection management that had a large number of users. Mean that software that many libraries use this too.

So just to briefly mention some softwares we have been using. Here is just a representation of some tools that we use to create and manage this content.

This Cora a library system that provides online catalog of the physical collection lending books and managing online library activities. It's an open source software that has a large and active community of libraries that use it. So it's a tool that a lot of libraries in the world uses this software.

This space, it's a software creating digital repositories. This space can be used to manage and make digital objects available, including e-books, videos, audio and other document formats.

Many academic institutions around the world widely adopt this space, in Brasil university adopt this space to create digital collections.

We describe the subject and authors using (?) standard to describe. It also supports interoperability with other systems.

It's a web application on creating and managing vocabularies and taxonomies.

Discover that integrates these databases through a single search interface. So it allows the user to search this database. In addition to our physical library, repository development has advanced recently. So we have the physical library but the repository is under construction. But we hope, we plan to launch it soon.

Making Brazilian materials available in organized and indexed as collection.

It's a strategy to increase the visibility, impact of workshops and other materials, this is just a print screening of the collection.

Repository interface is under construction. It's a work-in-progress. The repository allows to create some collection, sub collection and, for example, this is a collection of Brazilian IGF. We lease our edition and each edition has the materials, videos, reports and presentations.

This is the last presentation of Brazilian IGF. It's a record.

So this is, co interface is the catalog. Users can search in this box and know what titles and books we have. So the collection has been growing in relation to the physical library. So that we expend the physical space in the future, it will be an open space in which the community cannot only access specialized collection, but also receive support through search and retrieve specific information efficiently and taking full advantage of library's vast collection. So in the future, the idea it's open, this physical library for the community.

We aim to expand interaction with the Brazilian community. Our collection is quite unique. Researchers students and practitioners among others will benefit from this library.

So we hope that people from Civil Society, from private sector, can use this library in the future.

So some challenges we are facing, for example, the vocabulary construction, the standards to make vocabularies is the main challenge that we do every day. Most cataloging process and software requires standardized terms, building controlled vocabularies is a challenge in Internet Governance  as a whole. In 2017 this topic was pointed out as a barrier in general for retrieving information in Internet Governance.

Of the main challenges we face is the availability of collaborative and shared knowledge in Internet Governance and related subject.

So we are working on vocabulary in Internet Governance area focused on semantic retrieval of digital materials. Another challenge concerns the open source set of tools we adopt. They are very robust and meet our needs but they prefer or even better than private software. However there is a significant complexity. It needs implementation, development and maintenance. But we believe that this open source set of tools are also an important way to integrate our collection with other collection, establish network with other organisations and spread more efficiently, and materials. At the same time that we also have access to new and different publications and materials from partner organisations.

So just to conclude my presentation, the project, I would like to highlight that the project has a potential for many collaborations. We are open to exchange experience sharing what we have been learning on building our collection. Our struggle with these tools. Building an Internet Governance vocabulary is some of the project next step. It will become a fourth pillar of the project. The idea is to create multi-lingual vocabulary that allows us to index materials and standardize it. This work requires stakeholder collaboration. Our proposal to always be in dialogue with the IGF community. So we believe it's essential to view attract collection in this forum.

So thank you. Now we are open for comments and questions.

Thank you.

>> MODERATOR VINICIUS SANTOS: Thank you, Jean. Well, this was the overall presentation of our project and the actual status of it.

Before anything else let me correct something I forgot to do at the beginning. Let us introduce ourselves.

My name is Vinicius, I'm here replacing Hartmut Glaser, the guy you are reading on the session description. He is the Executive Secretary of in Brasil. He couldn't come here and I'm replacing him as the moderator of this session.

We have many colleagues here from and from the advisory team and specialized departments of The partners that produce a lot of knowledge and materials that are inside of this scope, we are just discussing here how to sort, classify and spread and so on.

Jean just presented the project is the coordinator of this project in We also have Amanda with us. She is together with him in this project. And will be helping us with the good report for the session. For us also to be able to index this report.

Within the set of tools Jean was proposing. Just to pass the floor to any interested person to make questions, I would just like to say that this session is very important for us because we do think that this is a subject that is not very much discussed. We do believe this is very important.

For example, yesterday we had the main session of future of digital governance and we had a member of the library's ecosystem making a question. And we were just chatting with him after the session and chatting about these initiatives and other discussions related to libraries and access to knowledge.

The library's coalition is a very important coalition, in the history of IGF libraries had a very important role to the internet and throughout its history. Namely in terms of access to the internet for some time. And now mainly for the access to knowledge, as we know. This is something that we are trying to also integrate in the scope of this discussion we are bringing here to the IGF community.

So the floor is open for questions. So if someone has comments, questions, please feel free to ask for the floor. We have Aleshandre. Please, feel free.

>> AUDIENCE: Thank you, good morning. Thank you for the presentation. Thank you, I would like to make more of a comment than a question.

We often see many Brazilians joining Internet Governance related events all over the world. I would just like to emphasize how important it is to have content available for the audiences that we deal with and the collections the collections is a great example of that.

Because it helps so much to qualify the Brazilian audience in order for them to reach out to participate, to engage in processes in internet governance related processes. In a much higher level than if they just showed up completely new to the environment. collections play a very important role for the community in growing that qualification for the audience in Brasil. So that's more a comment than a question. Thank you.


Aleshandre, please?

>> Good morning, everyone. Congratulations Jean for this amazing project. I would say since the last IGF in Geneva you mentioned you really made a huge progress in systematizing all this documentation. It is for me a good example to be followed by others, internet governance structures.

I would say that besides these very good work you have been getting, this should be the basis for a more humble project on internet data archive which is really a very important, not only for researchers and policy makers but the whole Civil Society community.

So this is a very quick comment. And my question is, since we are dealing with documents and publications since you ever thought of using machine learning algorithms to categorize this type of information, based on taxonomy? I'm asking that because at the OSAID observatory they have an algorithm based on a given taxonomy categorize documents related to A.I. such as national strategies, or regulatory frameworks or legal frameworks and also technical documentations. These would really enhance even more the great potential that the work you have been leading in terms of constructing this database and documentation.

>> JEAN CARLOS: Thank you, I think it's a good question. Yeah, we try to respect all the tools and good practice organising data and materials. We are working now in text and videos. But we have a real challenge about data. produced a lot of data. But we need standards too, use this data more efficiently or extract good insights from this data and a big challenge is describe, preserve and make it visible. Apply other standards,  specific data for standards and share this data.

So I think it's our next phase of the project. How to collect and preserve and make this data useful.

>> MODERATOR VINICIUS SANTOS: Thank you for the question. Thank you, Jean for the answer.

Do you want to get the microphone?

>> AUDIENCE: My name is Hiquel Cato. Vinicius thank you very much, and Amanda for your work in the presentation. My question is for someone who is listening and is inspired right now to replicate what you were doing, and taking into consideration the five years lesson learned that you have, what would be the tips for someone to start this project, if you have like two or three take aways that could help someone to replicate?

>> JEAN CARLOS: Thank you, Raquel, it's a very good question. In fact it's a long way. We try to, because we try to apply standards and practice from library studies, information studies field. And it's not, library service is not a field that has a good interface with Internet Governance. But this field has a lot of tools an standards, open source tools, open source softwares that can help organisations to organise this huge, this amount of content that the Internet Governance produce all the time. So I think we need dialogue with this community. For example, in Brasil, as I mentioned it help us a lot because they had expertise to identify the right to the right standard & some of those tools are for free. But there is a challenge because we need knowledge to understand to programming, to code this too. So we need interface with the technical community. And I think the other challenge is the Internet Governance community produce a lot of books, reports, but we don't have a standardized identifiers. We don't use codes that allows recover this content.  I think we lost this content. So we need to use this digital identifiers, different ways to recover and preserve this content. I don't know if I answered your question.

>> MODERATOR VINICIUS SANTOS: Thank you. I would just pass the floor to Aleshandre, just a brief comment, I'm the moderator but I would also like to make a comment.

Just building on what Jean just said and also from some parts of his presentation, I think there is a word that is very important for many things related to Internet Governance and it also applies to this discussion here about information and archiving and so on. Partnerships. We do need partnerships and collaboration. Partnerships and collaboration are the basis for many of our work with Internet Governance and it's not different from this kind of project we are discussing here. If it was not for the partnerships we had, like mentioned we would probably would have had more difficulties and more barriers to be able to implement and deploy things related to this project. And this is a work in progress, as he also mentioned. And we still need a lot of partnerships and cooperation to move forward.

Aleshandre, please.

>> Just a  curiosity, Jean, we see many are working on taxonomies for specialized area, such as AI and even ISO is working on taxonomy for ICT and health. I haven't heard yet any type of initiatives to create taxonomy on internet governance. It's just a curiosity. If you have an idea. If there's anyone working on this type of creation of taxonomy. As Vinicius just said this is a collaborative type of partnership to build taxonomy based on many stakeholders building this type of taxonomy. Do you have an idea if these exist or not?

>> JEAN CARLOS: Yeah, as I mentioned, the library studies and information science have this kind of practice, but internet governance, since five years ago every edition in IGF there is a session or a workshop or DC that try to discuss how to build a vocabulary or taxonomy in Internet Governance. But I think there is a community struggle, a struggle, what is this? Why we need, how to because Internet Governance is a diverse field. We need a lot of collaboration, a lot of subjects and specialized knowledge. We need to discuss in IGF, create more open forum and maybe a workshop to bring the community from information science, from technical community and other stakeholders to think about how to create a vocabulary, it's a field. The a field of knowledge. We need terms. We need concepts. We need to understand the boundaries to identify what we are, so I think I'm  philosophy a little bit.

Thank you.



>> AUDIENCE: Good morning. My name is Winston Roberts and the first thing I must say is apologize for my late arrival. I have been unwell. I tried to send a message to Everton but the phone call didn't go through, so a  apologies for that. Because I'm not well I don't want to speak a lot. But on the other hand I am tempted to speak a lot because I should because I am here on behalf of the international federation of library associations, IFLA. And we are heavily involved in internet governance in the IGF process as one of the multistakeholder communities.

I am not prepared for this session because I had not really planned to attend it. However, thanks to Everton's invitation I have come along. And I seem to have arrived just in the middle of a very interesting discussion about libraries. So this is an interesting coincidence. But the question is what do you mean by libraries?

It's like any other sector, it has regions and sub regions and categories and types. It has technical standards for all its different types of operations. We have standards for performance and service delivery. We also mean standards for processes within libraries but that's not of great concern to you, I think.

One area of standards that does concern us is coding but I'm not an expert in that, so I won't comment further. I think the main thing to say is that we do have, I disagree with the previous speaker who said there is not really an interface between your sector and libraries. I don't agree with that because we cannot deliver our services without using the internet. We cannot possibly do that. Because all our services depend on certain applications of the internet. And the transmission of our information services depends on the internet. We don't use physical transport so much any more. We use the internet.

And you know, if you regard a library as a building with books, then it cannot disseminate its information without using the internet. On the other hand a library is not any more just a building with books. A library is a motor for generating information and disseminating information and it has to use the internet. And therefore it has to use  --  excuse me, the libraries use the internet as a platform. We provide content services to, we put content on the internet. We deliver, we mediate between the internet service providers and our users. And we provide information to our users. We help them understand the purpose of the internet. We help them understand evaluate information they find on the net.

We help them develop digital literacy and information literacy. Which means learning how to understand the truth or untruth of the information they find on the net and how not to be fooled and how to use it constructively.

We have a lot of things in common with the technical community. One of those is the inclusion of all sectors of society in the information ecosystems that we have today. Inclusion of all, regardless of whether they are men, women, children. Regardless of their beliefs, their religions, their race anything. We do not discriminate.

Information services are support for democracy and we educate our children using these information services. But also in education, we need the internet. Internet is used in schools. In school libraries.

Not just in textbooks but in information services which are online and in classrooms. At least in many countries.

I didn't mean to come and talk like an academic. What I suggest you do, if you want to know more about IFLA, you look at our website which is It's based in the Netherlands, it has a Secretariat in the Netherlands and the  --  my microphone is not working.

Couple people from headquarters are here at IGF. One is Maria Debrodifare, she is Mexicana but she speaks many languages.

I will give you her name. No, not that.

I will give you her email to the secretary, if you like.

We also have, you could email her to ask her details. You could also email Policy Director Stephen Wyber, whose name you will find on the internet as well.

Stephen, with a ph, not v.

You could email him to ask about policies on the internet. But particularly, look at information on our website about the internet manifesto. It's been updating now because of all the new technical developments. Things go very fast, as you know. A 10-year-old manifesto is very out of date. But remember, we are developing a manifesto for libraries, not for you, but for libraries. So we are trying to tell our members what the internet is, how it is important for them, for their societies but it's also important for you to understand how we use the internet services that you are developing.

So two sectors have a strong interface, intellectually and politically, in terms of policy, I mean.

Another thing is we have a regional Committee for Latin America and the Caribbean.

GRULAC. You will find information, I can't give you, I don't want to give you names and addresses and emails in this session, but look on our website and you will find the details of our original committee.

And the members, the Chair and secretary and the regional office and I think you should contact them and ask them all the questions you would like.

If they don't know the answers they will refer them to headquarters. But we are heavily involved in the policy process with the multistakeholder community. We support this IGF process. We have been doing this since it started in 2005.

Okay, I've said enough, I'm going to start coughing if I keep talking. Apologies again. If you want to ask me questions after the session, feel free to come and approach me. Thank you.

>> Thank you, Winston for your intervention. Don't worry we were actually talking about libraries when you just arrived at very good moment.

You could not be in the first part of the session, but the session was actually was presenting its status and challenges in terms of developing advancing but also in terms of collaboration and partnership as we were just discussing when you arrived.

So your intervention regarding IFLA, that is something we try to follow as well within the ecosystem and also the Dynamic Coalition on Libraries. All of these we are following the developments as well. So all of this is very connected, so thank you very much for your intervention.

You had a question? Or a comment?

>> Hello? It's working now? Okay. Good morning, it's not a question. It's a comment or an idea. Because Alexander mentioned about taxonomy and so on. And also machine learning algorithms. And we are in a new way, since the beginning of the year with large language models. And I do think you could explore like large language models on this process because we see many research from the technical point of view. Possibilities of using large language models to extract like taxonomies or try to identify  --  of course it's not the final taxonomy, but could help it to extract insights. It's like a paradox because large language model  --  it doesn't have created knowledge there.

But it's also been used as a tool to extract taxonomies.

And then move to a process of human creating this and using again in new algorithm. So it's just an idea that you can have the future with partners. We can be a partner for this. So thank you and congratulations for the project and for the presentation.

>> MODERATOR VINICIUS SANTOS: Thank you, Diogo for your question and proposal of partnership. We will charge you any time.

[ Chuckles ]

Well, I think we are actually arriving and reaching the limit, the time limit we have for this session. It's almost 9:30, is the limit we have.

Do we have any final comment or question? If not, I'm passing the word to Jean to say some final words. And then we can just close the session, okay? Thank you.

>> JEAN CARLOS: Thank you, Vinicius. Just a few comments. Just to say thank you. I think we got a lot of insights for our next step.

And just, we try to build a library that is just more than a, it's more than books. We try to attain out the necessities around information on Internet Governance to enable the resident community and others to participate and build Internet Governance. And we are open to collaborations and contributions. So I think it's this. So thank you very much. And we can talk after the session if someone has some question.

Thank you.

>> MODERATOR VINICIUS SANTOS: Thank you, everyone. The session is closed. See you in other sessions in the IGF and other moments. Thank you very much.

[ Applause ]